Deputy Commissioner III - Land Use Program Coordinator

SUMMARY

Performs skilled clerical and technical work assisting with real estate and personal property databases. Manages the land use valuation program database. Assists in the general operation of the Commissioner of the Revenue’s office by preparing and maintaining files and records and serving the public. Responds to issues and complaints with professionalism and efficiency while effectively assisting taxpayers. Exercises independent judgement and initiative in carrying out responsibilities. Work is performed under general supervision.

ESSENTIAL FUNCTIONS   

• Performs essential functions of Deputy Commissioner of the Revenue II.
• Manages the land use valuation program including agricultural, horticultural, open space, and forestall aspects along with conservation easements. Reviews new applications, ensuring all necessary documentation is submitted, and processes approval/denial decisions in a timely manner. Processes database changes in the land use valuation system to reflect changes in ownership and/or address. Issues new land use applications to update the records and validate eligibility. Oversees the annual land use revalidation process by receiving completed forms and verifying property information to maintain accurate records. Issues rollback bills for properties no longer qualifying for the land use program due to changes in use, zoning, issuance of special use permit or new construction. Provides rollback bill estimates to taxpayers at request. Submits land use open space agreements to the Board of Supervisors for approval and maintains current open space agreements within the County to ensure compliance. Maintains conservation easements in the County and ensures appropriate tax assessments are applied reflecting the easement. 
• Performs research in response to requests from property owners, potential property owners, appraisers, attorneys, mortgage lenders and outside Commissioner of the Revenue offices and Finance Departments, both in person and by telephone/email, providing information regarding title issues, prior land use, assessment history, and determining situs of property.
• Performs any abatements needed to correct tax bills for current or past taxpayers for personal property while working closely with all other Commissioner of the Revenue offices located throughout the Commonwealth.
• Processes real estate, personal property and business personal property address changes that are submitted via in person, phone or electronically.
• Submits personal property refund requests to the COR Chief Deputy for processing.
• Analyzes annual downloaded vehicle information from the Department of Motor Vehicles and categorizes for assessment. Reviews monthly DMV downloads to ensure vehicles purchased prior to January 1 are taxed the current year and vehicles sold prior to January 1 are removed. Verifies mobile home information received from DMV is being taxed in Fluvanna County as personal property, or real estate if filed as such.
• Works personal property data to ensure Personal Property Tax Relief (PPTR) vehicles are receiving eligible relief. Certifies business vehicles, motor homes, trailers, trucks with truck plates, vehicles with Farm Vehicle plate type tags, etc., are not receiving PPTR. Creates listing of all miscellaneous personal property such as trailers, mobile homes, campers, motorcycles, heavy trucks, and vehicles over 20 years old and assesses property manually. Updates vehicles eligible for high mileage, antique, veteran plate or salvage title status in database.
• Works with local volunteer fire departments, rescue squads and reserve deputy sheriff departments to obtain member/lifetime member listing information. Once received, processes license fee exemption for each qualifying Fluvanna resident member.
• Works with the Virginia Department of Taxation to ensure state tax forms are available to the public in the Commissioner of the Revenue’s office.
• Serves as back up for Deputy IV responsibilities for inquiries, applications, and submissions.
• Performs related tasks as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of state and local laws and policies, affecting the classification of assessments, personal property and real estate including the land use valuation program.
• Ability to make sound judgments and decisions based on established office policies, state and county policies, and the ability to explain those regulations to the public on a daily basis.
• Superior skills in customer service; ability to communicate effectively, both orally and in writing to resolve conflicts presented by the public.
• Ability to prioritize and organize work to meet established deadlines to complete tasks efficiently and accurately. As well as the ability to work independently and in a team environment.
• Ability to establish and maintain effective working relationships with associates and the general public.
• Ability to maintain motivation, composure and self-esteem in stressful situations.
• Demonstrated strong computer skills.

ACCEPTABLE EDUCATION, EXPERIENCE, AND TRAINING

Minimum:

• Any combination of education and experience equivalent to an Associate’s Degree in business, accounting, taxation, or related field
• Two (2) years of experience in data management
• Three (3) years minimum of customer service experience in an office environment

Preferred Qualifications:

• Certified Master Deputy Commissioner of the Revenue
• Prior Government experience in a Commissioner of the Revenue or Treasurer’s office
• Working knowledge of Tyler Technologies (Munis), Vision, the DMV mainframe and GIS systems

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Office environment exposure to computer screens; sitting for prolonged periods of time.
Must have the ability to occasionally lift, push/pull, and hold/carry 30 pounds.
Must have the ability to frequently stand and sit, and occasionally walk over flat and uneven terrain.
Must be available to work some weekends and evenings for presentations, training, and meetings.  
Must possess an appropriate driver’s license valid in the Commonwealth of Virginia.
Local travel may be required for meetings and presentations.

POST OFFER REQUIREMENTS

Background check

Hiring Range: $44,033 - $46,033

Excellent benefits (paid health, dental, and vision, flex spending, life, disability, retirement).

Position open until filled.

To Apply: submit a County application, resume, cover letter, and references to jobs@fluvannacounty.org.

EOE/AA

V3 Employer