#1051- Administrative Program Specialist- Planning

Fluvanna County seeks a full-time Administrative Program Specialist for the Planning Department.

The position performs complex, professional work providing office and administrative assistance to the departments of Planning and Zoning, Building Inspections, and various Boards and Commissions; does related work as required. The requirements listed below are representative of the knowledge, skills, and/or abilities required. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. To be successful in this position, one must be able to perform each essential function satisfactorily. Work is performed under the general supervision of the Director of Planning

ESSENTIAL FUNCTIONS:

• Prepares and maintains official records while serving as administrative assistant for Planning/Zoning.
• Provides immediate assistance to the general public, including visitors and callers; responds to emails, telephone calls, and counter visits, directing visitors to appropriate departments; answers routine questions concerning activities, programs, policies, procedures, and rules governing the department or activity.
• Receives and processes applications and plan submittals; receives payment for applications, submittals, or permits, and makes deposits with the County Treasurer.
• Assists the public with zoning and subdivision matters.
• Handles a variety of routine administrative tasks related to meetings of the Planning Commission and the Board of Zoning Appeals (BZA): collects material to assist in preparing the meeting agenda for meetings; prepares room for meetings, attends regular and special meetings of the Commission and the BZA while documenting and transcribing minutes of proceedings.
• Prepares copies of Planning Commission and BZA minutes and distributes them to appropriate officials.
• Indexes Commission meeting topics for cross-reference filing and maintains the official minutes book.
• Maintains planning/zoning database and generates reports from the database, as needed.
• Types ordinance amendments, resolutions, letters, and reports, as needed.
• Provides administrative support to the Building Inspections Staff and the Building Official, as needed.
• Arranges meetings, schedules appointments, and handles correspondence.
• Operates standard office and word processing equipment.
• Manages Planning/Zoning Department payroll; prepares payroll summary sheet for MUNIS system.
• Creates and maintains file systems and purges files consistent with policy and records retention requirements.
• Maintains and updates various records, logs, and manuals.
• Manages annual budget expenditures, tracks funds status, and codes accounts payable for payment.
• Orders departmental supplies, uniforms, and equipment; maintains required inventories.
• Enters a variety of data into the computer system; receives and processes reports.
• Receives and processes incoming and outgoing mail; transports mail to the post office; delivers items to various County departments.
• Operates standard office, data entry, and word processing equipment
• Serves as primary backup to the Clerk for the Board of Supervisors during Board meetings, as needed.
• Performs related tasks as required

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

General knowledge of the functions and organization of the county government; thorough knowledge of standard office procedures, practices, equipment, and software; ability to research and prepare reports; ability to express ideas effectively, both orally and in writing; ability to establish and maintain effective working relationships with government officials, colleagues, and the general public; ability to maintain confidentiality. Ability to work evenings and some weekends, as needed.

ACCEPTABLE EDUCATION, EXPERIENCE, AND TRAINING:

• Any combination of education and experience equivalent to graduation from high school and two years of office assistant experience.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

• Office environment exposure to computer screens; sitting for prolonged periods of time.
• Must have the ability to occasionally lift, push/pull, and hold/carry 25 pounds.
• Must have the ability to frequently stand and sit, and occasionally walk over flat and uneven terrain.
• Must be available to work some weekends and evenings for presentations, training, and meetings. 
• Must possess an appropriate driver’s license valid in the Commonwealth of Virginia.

POST OFFER REQUIREMENTS:

A criminal background check will be required.

The hiring range is $44,034 to $ 50,639- DOQ- Excellent benefits (paid health, dental, and vision, flex spending, life, disability, retirement).

The position is open until filled.

Submit a County application or resume to jobs@fluvannacounty.org.

Applications are available at the county website, www.fluvannacounty.org.

EOE/EEO