#1051 - Administrative Programs Specialist - Public Works

Performs difficult financial and office administrative work, providing a variety of administrative, clerical, record-keeping, and billing duties; does related work as required.  Work is performed under minimal supervision.
 

ESSENTIAL FUNCTIONS

Serving as office manager; preparing, maintaining, retrieving, and receiving records and files; assembling data, preparing reports and spreadsheets; greeting and assisting the public; performing accounting and billing functions; performing typing, word and data processing duties.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Maintains bookkeeping and record control systems.
• Manages and performs billings for public utilities customers.
• Prepares accounting, fiscal, and statistical reports.
• Prepares general correspondence, memoranda, reports, schedules, official notices, statistical tables, ordinance amendments, reports, resolutions, and other materials from rough draft, copy, marginal notes, or verbal instruction.
• Gathers and compiles detailed information for inclusion in special and/or complex reports; prepares reports in accordance with instructions.
• Prepares reimbursement forms.
• Gathers and enters a variety of complex data into computer system; prepares a variety of complex and specialized reports; handles confidential data and other sensitive information.
• Receives work requests; summons and dispatches responders in critical or time sensitive situations.
• Researches and provides financial data and other information on request.
• Keeps inventory and orders supplies for department.
• Codes bills for accounts payable and receivable.
• Maintains cross referenced office files and a variety of other specialized records.
• Gathers, sorts, indexes, files, and assembles information and material alphabetically, numerically, geographically, or by other classification.
• Operates standard office, data entry, and word processing equipment.
• Serves as a receptionist for the office, greets visitors, answers telephone, and gives information in response to public inquiries.
• Takes, transcribes and/or types minutes of meetings of a complicated nature; prepares and distributes minutes; collects agenda materials; prepares, assembles and distributes agendas.
• Arranges meetings; schedules appointments; participates on committees.
• Trains and assists employees in weekly time entry.
• Trains employees in basic computer operation.
• Performs related tasks as required.
• Other duties as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of office practices and procedures; thorough knowledge of and ability to use correct grammar, vocabulary, and spelling; general knowledge of office automation equipment and software including word processing, database management, and spreadsheets; knowledge of arithmetic and its uses in general office work; ability to communicate ideas effectively in oral and written forms; knowledge of bookkeeping terminology and methods; knowledge of public utilities billing terminology and methods; general knowledge of routine accounting principles and practice; ability to enter data, key or type at a reasonable rate of speed; ability to establish and maintain effective working relationships with associates and the general public; ability to maintain financial records and to prepare financial reports accurately; ability to research, gather and provide basic information and instructions on departmental programs based on inquiries.

ACCEPTABLE EDUCATION, EXPERIENCE, AND TRAINING

• High School diploma or equivalent.
• Post-secondary-school coursework/training in accounting, bookkeeping, and/or business.  Experience in bookkeeping.
• Experience in accounts payable and/or receivable.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas utilizing the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential tasks.

POST OFFER REQUIREMENTS

• Background check
• Valid driver’s license

The Salary Range is: $44,034  - to $50,639, depending on qualifications.

Excellent benefits (health, dental, and vision, flex spending, life, disability, and VRS retirement).

Submit a cover letter, resume, references, and County application to jobs@fluvannacounty.org.   

Applications are available on the county website at www.fluvannacounty.org

The Position is open until filled.

EOE/AA

Fluvanna County is a V3 Certified Employer