#1052- Administrative Assistant (Commonwealth’s Attorney’s Office)

The Fluvanna Commonwealth’s Attorney’s Office seeks a full-time Administrative Assistant.

The position involves skilled clerical work, providing administrative support services in the Commonwealth’s Attorney’s Office. 

ESSENTIAL FUNCTIONS:

Receives telephone calls and visitors, provides general information, directs to appropriate staff, takes accurate messages.
Opens court files and maintains card file index.
Updates court dates and performs other data entry in the case management system.
Maintains and updates docket of pending cases in Circuit Court; closes files when court cases end.
Orders office supplies; codes and submits office bills to Finance Department.
Makes sure office expenditures are within budget limits.
Assists in preparing an annual budget; submits salary and expenses electronically to State Compensation Board.
Files updated releases for a number of office books.
Files incoming papers in the correct files.
Opens miscellaneous files as needed; drafts and types letters.
Picks up and delivers mail to Post Office and paperwork for Courts daily.
Performs related tasks as required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

General knowledge of office practices, procedures, equipment, and secretarial techniques; general knowledge of departmental functions, organization, and policies; general knowledge of the court system; thorough knowledge of various related computer software programs; ability to establish harmonious working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to layout and type forms and tables; ability to make arithmetic calculations; ability to communicate ideas effectively in both oral and written forms; ability to establish and maintain effective working relationships with associates, court officials and the general public.

ACCEPTABLE EDUCATION, EXPERIENCE, AND TRAINING:

Any combination of education and experience equivalent to graduation from high school and 2 years of administrative experience. Must be proficient in Microsoft Office programs and become VCIN certified.

A criminal background check will be required.

The expected hiring range is $16.57hr to 19.06hr-DOQ- Excellent benefits (paid health, dental, and vision, flex spending, life, disability, retirement).

The position is open until filled.

Submit a County application, resume, cover letter, and references to jobs@fluvannacounty.org.

Applications are available at the county website, www.fluvannacounty.org.

EOE